Coordinator Private Events in Southlake, TX at Timarron Country Club

Date Posted: 10/13/2021

Job Snapshot

Job Description

Private Events Coordinator

The Private Events Coordinator is responsible for the selling, planning, and coordinating of all aspects of private event and meeting functions held within the club to achieve the annual private event sales plan.

  • Proficient in the use of cater pro catering program
  • Sell private functions. This includes meeting with the clients to determine needs, meeting those needs and exceeding their expectations through detailed communication with both client and support staff from prospecting to execution of the event
  • Creates marketing materials to promote private events
  • Manage private event social media posts
  • Distribute daily and weekly reports, ensuring accuracy of all information
  • Ensure all services administered to Club Members and their guests are consistent with expected level of service
  • Professional appearance maintained by self and all private event personnel
  • Fulfill all training requirements
  • Work closely with the Membership Department in obtaining information on new Members and their needs through New Member telephone calls
  • Participate in New Member Connect and 12 month Retention Strategy programs
  • Greet members and clients the day of their events
  • Ensure all payments and contracts have been received
  • Assists management with club events.
Job Requirements
  • Prefer a minimum of two (2) years experience
  • Proven track record of supporting the marketing/prospecting programs to drive event revenues
  • Proven ability in communication and a collaborative work environment
  • Creative, energetic outgoing personality with organizational skills and attention to detail
  • Sales experience preferably in catering and private event functions
  • Must have practical knowledge of food preparation and social customs of etiquette, especially in regards to private events
  • Knowledgeable of all proper methods of food and beverage service, systems, controls and costs
  • Must be proficient in Microsoft Office Suite

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