Director of Administration in TX-McKinney-Stonebridge Ranch CC at Clubcorp

Date Posted: 7/8/2020

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Job Description

Job Summary

Director of Administration - (204105 )

Description

The Director of Administration position is a recognized Department Head in the Club, responsible for the Club business administration department. The Director of Administration has the primary responsibility at the Club for areas such as Accounts Payable (AP), Accounts Receivable (A/R), Payroll, resolution of Member billing inquiries, Employee Partner (EP) payroll issues, EP On-Boarding and other accounting functions such as monitoring internal controls and protecting the Club from inappropriate use or loss of assets.

ESSENTIAL FUNCTIONS AND ACCOUNTABILITIES

  • Performs as a member of the Senior Staff and Management Team of the Club and be the resource for advice and counsel on the financial, Member and Employee Partner aspects of every individual department within the Club utilizing Regional resources for direction.   
  • Implements Property policies and supervising to ensure others properly implement and administer Property policies, including human resource policies.
  • Collaborates with the General Manager and other Department Heads in making proper financial assessments and applications of the budget and forecast.  Participates in preparing managerial reports.
  • Performing a self-audit of accounting and club operations regularly Based on the audit, the Director of Club Administration is responsible for recommending corrective action procedures to address any issues that arise.
  • Review Membership applications and Membership change requests for completeness and compliance with program/legal requirements. Approve Member set-up and any corresponding Membership changes in the system.  Handles and resolves Member complaints and issues having to do with billing, collections, payments and other problems.
  • Perform required duties pertaining to A/R including Initiation Deposit/Fee set-up, posting of cash/check payments, assist with Member billing inquiries and follow up on aging receivables.
  • Work with DHs to ensure timely submission to AP of all periodic expenditures (i.e., invoices, leases, notes, etc.) and ensure adherence to policies and procedures regarding accruals.
  • Weekly reconciliation and monitoring of Club level bad debt.
  • Subject matter expert with full knowledge on all systems rolling into financials
  • Assist DHs with schedule management issues, ADP time card reporting, timely input of EP Change of Status paperwork and the facilitation of the close of Payroll through DHs.
  • Perform EP payroll and personnel file maintenance including COS updates for HCM input. Process EP quarterly verification process and applicable HCM maintenance. Research Payroll issues and coordinate corrections with the Payroll Department.
  • Understand the procedures and required responses in issues involving OSHA, Workers’ Compensation/ Work Injury, Unemployment Claims, Leaves of Absence at the Club.
  • Manage the petty cash and cash bank procedures along with the cash deposit activity. Oversee, monitor, and control the collection and disbursement of all Club funds and the resultant cash balances to ensure proper controls are in place at all times.
  • Perform P-Card maintenance and reconciliation.
  • Perform miscellaneous OM responsibilities as needed for the Club (running SOP and other financial related reports, supply orders, records retention, etc.) and supporting the GM with the CAR process.
  • Support GM & DH with reconciliation of checkbooks to AP Distribution Report as needed.
  • Responsible for accurately processing variable pay elements; Commissions, Service Charges, Lesson pay as a component of Payroll, as well as approved Miscellaneous pay.
  • Oversees staff in the Office Manager or Administrative role in areas listed above by providing direction and guidance with oversight, including interviewing, hiring, training, and supervision of Administrative EPs.

  • 2-3 years accounting experience or equivalent
  • College degree in Accounting or related field is preferred
  • Makes decisions that have a significant impact on the club's financial position.
  • Computer literacy required/Spreadsheet knowledge required. Understanding of all computer applications to run a successful accounting department.
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Work Locations:Stonebridge Ranch CC, 7003 Beacon Hill Rd, McKinney, TX, 75070
Job:Club Operations
Schedule:Regular|Full-time
Shift:Day Shift