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Project Administrator in TX-Dallas-Facilities Grp at Clubcorp

Date Posted: 1/10/2019

Job Snapshot

Job Description

Job Summary

Project Administrator - (190235 )

Description

Project Administrator

ClubCorp has an immediate opening for a Project Administrator/Project Assistant to be based in our corporate office in Dallas, Texas.

Job Duties Include:

Project Accounting:

-        Generate Capital Authorization Requests

-        Set up new contracts for design/construction

-        Review existing contract documents for billing terms and conditions

-        Manage lien waiver requirements for open contracts

-        New vendor set-up

-        Code and submit capital project invoices for processing

-        Research missing or late payments and communicate with Project Managers/outside vendors

-        Generate Actual Cost and Capital Summary reports in Oracle Cloud

-        Track open/closed contract and owner/furnished commitments

-        Communicate with internal departments to resolve budget adjustments

-        Manage travel expenses for department

-        Code weekly expense transactions and submit monthly statements for project and department-related travel

-        Distribute project close-out reports

-        Special projects as assigned

-        Project forecasting

Project Administrative:

-        Provide administrative support to team members

-        Distribute agenda and distribute call notes for weekly team conference call

-        Maintain project files including drawing files/hard copy and electronic

-        Assist project managers with scheduling/coordinating project meetings

-        Manage all IT requests

Basic Requirements

-        Strong verbal and written communication skills

-        Strong MS Word and MS Excel skills

-        Experience with generating reports (Oracle Cloud experience preferred)

-        Ability to multitask and to be flexible to changing priorities

-        Strong organizational skills

-        Attention to detail and follow-through is a must

-        Dependable / self-starter

-        Time Management: ability to meet deadlines, organize and manage multiple priorities

Preferred Requirements

-        Associates Degree

-        Capital Project/Construction Experience


Work Locations:Facilities Grp, 3030 LBJ Frwy Ste 600, Dallas, TX, 75234
Job:Corporate
Schedule:Regular|Full-time
Shift:Day Shift